Posts Tagged ‘ms word’

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Finding the size of a Microsoft Office 2007 file

10/01/2010

Prior to Microsoft Office 2007 (MSO2007), office provided a quick and simple way to find out just how big your file was.  This was done by selecting the properties option from the file menu which then displayed the same file properties dialog box that you could select from the file in Windows Explorer.

In MSO2007 the information is still available, but has been annoyingly ‘hidden’ somewhat deeper in the application.  In fact it is so awkwardly hidden that I know many people have not come across how to access it … so I thought I’d share.

Along with the menu item click options I’ve included the accelerator / shortcut keys to help make this as quick as possible.

  1. Select the ‘Office button’ [ALT+F].
  2. Select the ‘Prepare’ menu item [Press E].
  3. Select the ‘Properties’ menu item [Press P].
  4. In the ‘Document Properties’ section that appears, click the title (“Document Properties”) of the section to reveal a drop down list containing just one item – ‘Advanced Properties’.  Select this item to display the file properties.

NB: Please keep in mind that until you save a file, the properties window will not provide a file size though other file properties may be populated.

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Developer Tabs and Drop Down Lists in Word 2007

17/03/2009

It seems that drop down lists are the in thing at work right about now.  One of my colleagues dropped by with a query about creating drop down lists in Word 2007.  So this is how to go about doing it…

First of all you need to ensure that the Developer tab is enabled in Word.  To do this you need to click on the Microsoft Office button (top left) and then on the Word options button at the bottom of the office menu that appears.  In the Popular section there is a list of check boxes about the “Top options for working with Word”.  One of these check boxes is called “Show developer tab in the ribbon” … this is the one that needs to be ticked.

With the developer tab enabled and selected the controls section on the ribbon is where we need to focus our attention.  The fourth button across on the top line is the one required to create the drop down list control – a.k.a. a combo box.  Clicking this button inserts a combo box at the current cursor position.

The next step is to fully define the combo box.  By default it has one entry in it – “Choose an item”.  Select the combo box and then select properties from the controls section on the ribbon.  Alternately you can enter design mode (from the controls section on the ribbon) and right click to get to the combo box properties.

The properties dialog provides a quick and easy way to not only add and remove items from the combo box’s list of selectable items, but also to name it something meaningful using the title.

Once you’re done editing the document, you then make it into a form by selecting “protect document” on the protect group on the developer ribbon and then selecting “Filling in forms” from the editing restrictions option.

The problem however seems to be that when you set the protection options in the properties of the combo box you can stop it from being deleted, you can stop it from being edited (at all!), but you can’t seem to stop it from having an option overtyped.  Seems a little bit odd and this is my one outstanding issue with the control.

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Word – Creating Sample Text

09/01/2009

Microsoft Word has a little known feature (unless you happen to have read Microsoft Knowledgebase Article 212251 of course) that allows you to create large amounts of sample text using what’s in effect an inline macro command.  Microsoft Word 2007 has a wider range of macro commands than previous versions, but I’ll describe the 2007 versions here.

In each case the parentheses can take two optional parameters.  Both are positive integers and they specify the number of paragraphs to create and the number of lines per paragraph respectively – e.g. =rand(p,l)

Each of the three commands inserts a different text sample as follows:

=rand()

On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look.

You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly.

To change the overall look of your document, choose new Theme elements on the Page Layout tab. To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command. Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template.

=rand.old()

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

=lorem()

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.

These are useful commands when you are demonstrating working with documents in Word or are just looking for some text to test your latest macro or mail merge with and just need some text quick.